2013 HMORN Conference
Ancillary Meeting Request and Audio-Visual (A/V) Equipment Order Form

REQUESTS & CHANGES TO ANCILLARY MEETINGS ARE NOW CLOSED ON-LINE.
Through April 12, contact Jeanne Sleeper at 949.497.3673 x300
April 13 – 14 contact Jeanne at 714.803.7497
April 15 – 17 Come to the Show Office in Hyatt Sandpebble A-B

                                                                INFORMATION AND INSTRUCTIONS:

For the 2013 HMORN Conference, all ancillary meeting requests and changes will be managed on-line. To schedule or change an ancillary meeting, please fill out the Ancillary Meeting Request and A/V Equipment Order Form completely; forms will only be processed when complete. Submit one form for each ancillary meeting.

We will not assess an ancillary meeting fee for 2013, though you will be charged for A/V equipment ordered or used. Scholarships may be available for meetings that cannot afford the A/V equipment fees.

We will do our best to accommodate your ancillary meeting request, but please note that conference space is limited and the requested room set-up or size may not be available. Meeting locations are subject to change until the final pre-conference schedule is published.

Initial ancillary meeting requests will be accepted through Feb. 15, 2013. Change requests will be considered through Mar. 1, 2013. After Mar. 1, we may not be able to accommodate requests or changes and/or may not be able to include the ancillary meeting on the published conference schedule. Changes received after Mar. 1 involving A/V equipment may be subject to higher A/V equipment fees.

After submitting an ancillary meeting request, the meeting coordinator will receive an email with a Meeting Number confirming that the request was received. Please reference this Meeting Number in all related correspondence. In early March the meeting coordinator will receive a new email confirming the day, time and assigned room for the meeting. You will also need to reference the Meeting Number to make changes to the ancillary meeting reservation (also only done via this on-line system).

The conference hotel, Hyatt Regency San Francisco Airport, has a large atrium with public seating areas. Informal, non-private gatherings may be held in the atrium on a first-come, first-served basis, for no charge. There is no need to submit an Ancillary Meeting Request and A/V Order Form for these informal meetings; these meetings will not be published in the conference schedule and A/V equipment may not be ordered.

If you have questions or do not receive a Meeting Number after submitting your ancillary meeting request, please contact Ancillary@JBSassociates.ws.